Procurement Services: Multi-Functional Devices
Introduction
After completing a competitive and comprehensive RFP process in partnership with the University of Guelph, Fanshawe College, and Trent University, 深夜福利站 Procurement Services and ITS is pleased to announce a new vendor agreement with Toshiba of Canada and OE Canada Inc. to replace the current fleet of Toshiba Multi-Function Devices (MFD’s) with new leading edge Multi-Functional Devices.
The bidding process identified Toshiba of Canada and OE Canada Inc as the best value for the University and the new equipment includes enhanced features and functionality that will assist departments with productivity gains at an extremely competitive cost.
The new technology includes many new enhancements and features: faster operating system, higher quality colour production, high speed scanning with preview, larger document feeder capacity.
Please contact procurement@uwo.ca if you have any questions or concerns.
Contract
The contract has been extended through to August 31, 2025. OE Canada will continue to be responsible for keeping the MFD’s functioning ‘as new’ throughout the duration of the contract.
Equipment Replacement Mapping
Below you will find the proposed upgrade mapping to your new Toshiba model. To assist in expediting the implementation process, OE Canada has assessed your current system configurations and volumes. Your new equipment configuration will be based on these parameters.
An information sheet is available for each Replacement Model identified below by following the links.
|
Speed |
Current Model |
Replacement Model |
|
Desktop Equipment |
Samsung 6250 /6260 |
Lexmark XC-2132 |
|
25-45 prints per minute |
e-Studio 2540c / e-2555c |
e-Studio 2505AC |
|
45+ prints per minute |
e-Studio 6540c |
e-Studio 6506AC |
Cost Comparison – Existing to Current
The information contained in the Cost Comparison file is confidential and only applies to 深夜福利站. 深夜福利站 Authentication is required.
Manuals/Quick Reference
To download a copy of your MFD manual go to , → "Color Copier" → Model Number.
Toner/Supplies
Automatic Toner Replenishment service for your MFD is now at 深夜福利站! Toner will be monitored remotely by OE Canada and when toner is required it will automatically be sent. Read about the service here
Supplies for your new Toshiba MFD can be ordered directly from OE Canada through Mustang Market or by calling 519-685-1999.
There is no charge for the toner as this cost is covered within the MFD’s cost-per-copy cost structure. There is a charge for staples.
The approved paper for MFDs should be ordered through Mustang Market from either Grand and Toy or Staples. The standard paper items codes have been provided below.
|
Paper Size |
Staples |
Grand and Toy |
|
Letter (8 ½ x 11) |
STP17029 (FSC Certified) |
99115 (FSC Certified) |
|
Legal (8 ½ x 14) |
STP19047 (FSC Certified) |
99121 (FSC Certified) |
|
Ledger (11 x 17) |
STP17031 (FSC Certified) |
99630 (FSC Certified) |
NEW Sustainable option - Sugar Paper |
OE Canada has tested and approved sugar paper for use in MFDs. Sugar paper is Chlorine and Acid free. |
|
| Letter (8 ½ x 11) | ISPSUGSHCARTON | 874415-S |
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Toshiba, Samsung and Lexmark Toners (All old and present toners form the OE Canada MFD contract) are eligible for recycling through our existing programs provided by Grand & Toy and Staples.
Empty Toner cartridges can be returned by;
Grand & Toy - Complete the form at the Think link on the Grand & Toy site in Mustang Market
Staples - e-mail easyservice@staples.com (include Account# 372578)
If you unable to complete these steps, toners can be given directly to the stationery delivery driver for recycling.
Billing
The billing structure for this contract will remain the same as the previous contract. Each MFD will have a quarterly lease rate and a cost-per-copy rate for both black and white and colour copies. Departments will be billed quarterly in arrears for both the lease charge and the cost-per-copy volume charge for that period.
Equipment Information Sheets/Costing
The information contained in the Equipment Information sheet is confidential and only applies to 深夜福利站. 深夜福利站 Authentication is required.
| Multifunctional Device |
| Lexmark XC-2132 Lexmark XM-1145 |
| e-Studio 2505AC e-Studio 3505AC e-Studio 4505AC |
| e-Studio 6506AC |
Training Schedule
Your new Toshiba eStudio MFD operates very similar to the equipment you are currently using. The operator panels on the new devices are very similar. In fact, many users will not experience any interruption while performing their regular work. This minimal learning curve will certainly assist during the transition period. In order to ensure everyone is comfortable and confident while using their new devices the following training resources are available:
Book Additional/Advance Training
Additional user training can be scheduled on a departmental user basis after the implementation for the area has been completed. This training can provide advanced user training, function review or general knowledge depending on the requirements of the department. Please contact Dave Smith at OE Canada to book this training.
dsmith@oecanada.com
IT/Technical
Contacts
OE Canada
Dave Smith
519-649-5066
dsmith@oecanada.com
深夜福利站
Please contact procurement@uwo.ca
Procurement
Paula Granger ext. 84579
