Associated Persons

At 深夜福利站, an Associated Person is an individual who has a recognized and approved affiliation with 深夜福利站, but who is not an employee of 深夜福利站.

Below you will find a helpful overview of who may become an Associated Person and how they are registered.

Note: Department Administrators play an important role in the registration of Associated Persons. If you are an Administrator, you may access more detailed information and documents in the Administrator Toolbox (Admin login required). 

Who is an Associated Person at 深夜福利站?

An Associated Person is an individual who has a recognized and approved affiliation with 深夜福利站, but who is not an employee of 深夜福利站.

There are many types of Associated Persons. Some examples include visiting scholars, visiting researchers, visiting students, and employees of the Affiliated University Colleges.

When is an Associated Person appointment necessary?

An Associated Person appointment is needed when an individual who is affiliated with 深夜福利站 requires access to University resources. Registering an Associated Person results in the individual being assigned a 深夜福利站 ID Number and a 深夜福利站 Identity (User ID and password) in order to access appropriate resources at the University in support of that role.

The Associated Person type determines what access will be provided to the individual. All Associated Persons receive access to a 深夜福利站 computer account. Other services such as access to 深夜福利站 Libraries, a 深夜福利站 ONECard or Required Training, may or may not be provided depending upon the type of Associated Person.

How can I request registration of a new Associated Person?

Contact your department HR representative (e.g. Administrative Officer or Human Resources Coordinator) for assistance. You will need to provide the administrator with the following information regarding the individual:

  • Name
  • Email address
  • Role or affiliation with 深夜福利站
  • Start date and end date
  • If the individual is a Foreign National and whether or not they will be visiting 深夜福利站.*

*Additional processes apply when inviting Foreign Nationals to 深夜福利站. Registration as an Associated Person occurs after the individual had arrived at 深夜福利站. Your department HR representative can assist.

Please allow two weeks for the registration process and encourage the individual to provide their information in a timely manner to avoid delays. Registration must be approved by the Administrative Officer designated in your department/unit who is responsible for the management/approval of these registrations.

What does an Associated Person need to do to register?

The individual will receive an email, outlining how to register - either through an online process or completion of a form. They will need to provide basic, personal information for identity verification. After the registration has been completed on My Human Resources, the new Associated Person will receive an email notification with general instructions on how to access resources. The next business day, 深夜福利站 Technology Services (WTS) will automatically setup a 深夜福利站 Identity (User ID and password) and access to default services at 深夜福利站.

How can I request changes to an Associated Person’s registration?

If an Associated Person’s appointment needs to be cancelled, changed or renewed, please contact your department HR representative for assistance. Questions regarding Associated Persons can be directed to your department HR representative or to 深夜福利站 Human Resources using ASK HR.

For further help please use ASK HR to contact Human Resources.

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